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Title Code:
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Estimator: Maintenance Planner
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This position will be working in the HVAC field.
JOB SUMMARY
Determines the cost of construction projects, plans, and schedules the work. Works closely with contractors and in house staff to evaluate projected time frame needed to complete a project and additional factors like labor needs, materials, budgets, and potential setbacks. By gathering first-hand information from a site, an Estimator understands the project and is a subject matter expert in appropriate trade for assigned department.
Additional Work Days/Hours
Based on the assignment, the following additional work days and/or hours may be required as needed:
- Ability to work flexible schedules
- Emergencies
- Evenings/Nights
- Extended hours
- Holidays
- Outside of normal business hours
- Overtime as needed
- Shift work
ESSENTIAL DUTIES/RESPONSIBILITIES
- Evaluates work order requests submitted by the Department of Instruction or Facilities by visiting the facility and planning/estimating/scheduling the work requested by an administrator, and/or Facilities Maintenance Manage, and coordinating the task to completion.
- Oversees multi-craft work order request and submits a complete set of project documentation to the Ops Program Manager for final approval.
- Prepares third party project estimates and schedules and inspects and documents projects completed by inhouse personnel and contractors.
- Reviews Capital Construction Project drawings and specifications for compliance with established Facilities standards and regulations and codes.
- Documents and participates in progress meetings to ensure projects are being completed on time and within budget and resolves potential issues with the respective Ops Program Manager.
- Coordinates meetings with the other Maintenance Planner Estimators to discuss multi craft projects and to ensure all aspects of a project are properly reviewed.
- Produces reports related to project costs and inspects work in progress and resolves problems, as necessary.
- Advises appropriate Manager when experiencing difficulties regarding contractors and problems with equipment under warranty or under service contract.
- Schedules and monitors contracted services work through the department as required.
- Assists with management of the Section's building component files.
- Performs other related duties as assigned within the same classification or lower.
MINIMUM QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education
- High School Diploma or Equivalency Certificate required; and
- Technical or Vocational School Beyond High School within a maintenance or construction trade preferred.
- Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.
Experience
- Five (5) years progressive work experience required in the appropriate trade required.
- Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.
Knowledge, Skills, Abilities and Other Characteristics
- Advanced knowledge of the appropriate trade for assigned department.
- Proficiency in mathematics.
- Excellent analytical skills and attention to detail.
- Ability to read, interpret, and apply work orders, diagrams, sketches, blueprints, drawings and specifications, and manufacturers manuals.
- Ability to read and interpret and to assist in preparing project documents and specifications, as necessary.
- Knowledge of procedures and regulations pertaining to hazardous materials and "The Right to Know Law."
- Demonstrated ability to effectively work and communicate with diverse populations.
- Ability to employ business technology tools (e.g. E-mail, AACPS Intranet, electronic benefits enrollment tool, Microsoft Office Suite, etc.).
- Must provide own basic hand tools.
Licenses and Certifications
Employee must retain active licenses, certifications, and enrollment as a condition of employment.
- Upon hire, HVACR (Heating, Ventilation, Air Conditioning and Refrigeration) Journeyman License issued by Maryland Board of Heating, Ventilation, Air Conditioning and Refrigeration Contractors required; and
- Upon hire, Universal Chlorofluorocarbon (CFC) Certification issued by US Environmental Protection Agency (EPA) required; or
- Upon hire, Electrician Journeyperson License issued by Maryland Board of Master Electricians required; or
- Upon hire, Plumbing Journey Plumber/Gas Fitter License issued by Maryland Board of Plumbing required; and
- Upon hire, Backflow Prevention Certificate issued by Authorized trainer recognized by the Maryland State Board of Plumbing required; and
- Upon hire, Driver's License (DL) Class C Non-Commercial issued by Maryland or State of Legal Residence (MVA/DMV) required.
- Proof of a good driving record required.
- Daily access to reliable transportation.
Driving Requirements
- Driving is required to conduct bona fide Board business that is within the scope of employment in this position.
- Board Vehicle
LEADERSHIP ROLE
Lead Worker Duties/Responsibilities
- Trains employees.
- Directs the work of employees.
- Maintains records.
- Plans the work.
- Instructs employees in specific techniques and technical methods to use.
- Performs same type of work as employees the Lead Worker is assigned to lead.
PHYSICAL DEMANDS/WORKING CONDITIONS
The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
- Standing: between 1/3 and 2/3 of the time
- Walking: between 1/3 and 2/3 of the time
- Sitting: between 1/3 and 2/3 of the time
- Using hands to handle or feel: between 1/3 and 2/3 of the time
- Pinching (fine motor skills): under 1/3 of the time
- Wrist deviation: under 1/3 of the time
- Keyboarding: under 1/3 of the time
- Pushing: under 1/3 of the time
- Pulling: under 1/3 of the time
- Reaching (with hands and/or arms): between 1/3 and 2/3 of the time
- Climbing (Ascend/Descend): under 1/3 of the time
- Balancing: under 1/3 of the time
- Stooping: under 1/3 of the time
- Kneeling: over 2/3 of the time
- Crouching: under 1/3 of the time
- Crawling: under 1/3 of the time
- Bending: under 1/3 of the time
- Twisting: under 1/3 of the time
- Squatting: under 1/3 of the time
- Talking: between 1/3 and 2/3 of the time
- Hearing: between 1/3 and 2/3 of the time
- Smelling: under 1/3 of the time
- Repetitive Motions: under 1/3 of the time
- Eye/Hand/Foot Coordination: under 1/3 of the time
- Driving: under 1/3 of the time
- As required by the duties and responsibilities of the position.
Vision
The vision demands with correction described here are representative of those that must be met to successfully perform the essential functions of this job.
- Color vision (ability to identify/distinguish colors)
- Peripheral vision
Work Environment
Location
- Office, school or similar indoor environment: over 2/3 of the time
- Outdoor environment: under 1/3 of the time
- Street environment (near moving traffic): under 1/3 of the time
- Construction site: between 1/3 and 2/3 of the time
- Confined space: under 1/3 of the time
- Warehouse environment: under 1/3 of the time
- Shop environment: under 1/3 of the time
- Temperature Change: under 1/3 of the time
Exposure
- Outdoor weather conditions: between 1/3 and 2/3 of the time
- Extreme cold (below 32 degrees): under 1/3 of the time
- Extreme heat (above 100 degrees): under 1/3 of the time
- Work near moving mechanical parts: between 1/3 and 2/3 of the time
- Work in high, precarious places: under 1/3 of the time up to 40 feet on vertical ladder/scaffolding; up to 80 feet on boom lift
- Fumes or airborne particles: under 1/3 of the time
- Toxic or caustic chemicals, substances, or waste: under 1/3 of the time
- Risk of electrical shock: under 1/3 of the time
- Vibration: under 1/3 of the time
Noise Level
- Moderate: under 1/3 of the time
Weight & Force
Lifting and carrying requirements
- Up to 50 pounds: under 1/3 of the time
Travel Requirements
- 30% daily day travel within the county from school-to-school to complete work assignments.
Employee Safety Statements
- The employee is required to use safety devices and protective equipment in order to minimize the frequency and severity of work-related accidents.
- Adheres to safe practices and methods in the operation of equipment and supplies related to the job.
- The employee is responsible for correcting and/or reporting any conditions within an AACPS building or grounds that may be hazardous to employees and students.
JOB INFORMATION
| Approved Date: |
7/1/2025 |
| Established Date: |
6/1/1993 |
| Title Code: |
E45443 |
| Title: |
ESTIMATOR: MAINTENANCE PLANNER |
| Alternate Title: |
Estimator: Maintenance Planner |
| Reports to Generic: |
OPS Program Manager |
| Reports to Specific: |
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ORGANIZATION
| Division: |
Operations |
| Business Unit: |
Facilities |
| Department: |
Maintenance |
| Negotiated Agreement: |
American Federation of State, County, & Municipal Employees (AFSCME) |
HR JOB INFORMATION
| Unit: |
III |
| Days Worked: |
260 |
| FLSA Exemption Status: |
Non-Exempt |
| Grade: |
AG14
Click HERE to view Terms of Employment, Benefits and Salary Scale. Scroll down to locate (Unit 3 - AFSCME)
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| Essential Job: |
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| Months Worked: |
12 |
| Hours Worked: |
8 |
| Job Family: |
Trades, Crafts and Labor |
| Sub-Function: |
Preventative Maintenance |