Title Code:

Temp: Community Schools Secretary

This position is 20 hours per week and the hourly rate is $18.50.

 

JOB SUMMARY
Performs general secretarial and clerical office tasks in support of the Community Schools program at the assigned school. Assists the Community School Program Manager with the scheduling and advertising of Community School programming, helps register students and monitor attendance records using approved district platforms, assists with payroll for staff working in Community School programming, and helps with preparing and processing forms, records, correspondence, and documents for the Community Schools program. Bilingual and biliterate in targeted language may be required depending on assignment.

ESSENTIAL DUTIES/RESPONSIBILITIES

• Assists Community School Program Manager with program-related phone calls and communication.
• Enrolls students and families into district approved platform to monitor attendance and engagement in Community School events.
• Schedules and copies materials for Community School meetings.
• Assists Community School Program Manager with compiling paperwork needed for program reporting and documentation.
• Composes and distributes reports, letters, forms, lists, newsletters, agenda, schedules, and/or other correspondence for the Community School program.
• Originates purchase and payment requests on behalf of the Community School Program Manager as directed.
• Compiles, reviews, and submits timesheets for program-related payroll.
• Performs other related duties as assigned within the same classification or lower.

MINIMUM QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• High School Diploma or Equivalency Certificate required.

Experience

• One (1) year recent office experience performing work of a progressively responsible nature required;
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Knowledge, Skills, Abilities and Other Characteristics

• Demonstrated ability to speak and write effectively.
• Knowledge of modern office practices and procedures, business English, and spelling.
• Ability to exercise initiative and good judgment in the timely execution of delegated administrative responsibilities.
• Ability to exercise tact and cooperation in dealing with students, Board of Education personnel, contractors, and/or outside agencies and the general public.
• Demonstrated ability to effectively work and communication with diverse populations.
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite-Word, Excel, Outlook, and/or PowerPoint preferred).

Language Requirements

• Bilingual/Biliterate If assigned to bilingual program, bilingual and biliterate in targeted language required.

Licenses and Certifications
Employee must retain active licenses, certifications, and enrollment as a condition of employment.

• N/A

Driving Requirements

• N/A

LEADERSHIP ROLE

• N/A

PHYSICAL DEMANDS/WORKING CONDITIONS
The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Standing: under 1/3 percent of the time
• Walking: under 1/3 percent of the time
• Sitting: between 1/3 and 2/3 percent of the time
• Keyboarding: between 1/3 and 2/3 percent of the time
• Talking: between 1/3 and 2/3 percent of the time
• Hearing: between 1/3 and 2/3 percent of the time
• As required by the duties and responsibilities of the position.

Vision
The vision demands with correction described here are representative of those that must be met to successfully perform the essential functions of this job.

• No special vision requirements

Work Environment
Location

• Office, school or similar indoor environment: over 2/3 percent of the time

Noise Level

• Moderate: between 1/3 and 2/3 percent of the time

Weight & Force
Lifting and carrying requirements

• Up to 20 pounds: under 1/3 percent of the time

Travel Requirements

• N/A

JOB INFORMATION

Approved Date:	3/1/2025
Established Date:	3/1/2025
Title Code:	Y00207
Title:	SECRETARY: COMMUNITY SCHOOLS TEMPORARY
Alternate Title:	Secretary: Community Schools Temporary
Reports to Generic:	Program Manager
Reports to Specific:	PROGRAM MANAGER: COMMUNITY SCHOOLS

ORGANIZATION

Division:	Student & Systemic Supports
Business Unit:	Community Schools
Department:
Negotiated Agreement:	N/A

HR JOB INFORMATION

Unit:	0
Days Worked:	260
FLSA Exemption Status:	Non-Exempt
Grade:	Temp Click HERE to view Terms of Employment, Benefits and Salary Scale.  Scroll down to locate (Temp-Terms of Employment)
Essential Job:
Months Worked:	10
Hours Worked:	7
Job Family:	Administrative and Office Support
Sub-Function:	Office/Staff Support