Title Code:

Temp: Secretary

This position is posted to create a pool of candidates for temporary positions that arise during the school year. Once your application is reviewed you will be contacted via email with the next steps.  

 

The temporary positions are on an as needed basis and subjected to your availability. The assignments vary from short term to long term depending on the needs of the school. There is no retirement or paid holiday benefit and you are paid for the hours worked. There is a paid leave benefit per the State of Maryland (if you work 30+ hours in a pay period, you earn an hour of paid leave.)

 

JOB SUMMARY
Performs general secretarial and clerical office tasks. Duties are specific based on assignment in a school, central office or satellite offices. This experienced level of clerical work involves responsibility for performing varied and moderately complex tasks including preparing and processing forms, records, correspondence, memoranda, documents, and reports. Bilingual and biliterate in targeted language may be required depending on assignment.

ESSENTIAL DUTIES/RESPONSIBILITIES

• Answers and screens telephone calls and visitors. Handles requests and complaints from parents, students, and offices.
• Enrolls new students and completes fall/spring kindergarten enrollment. Maintains student records/files. Withdraws student records and forwards same to new schools. Maintains strict confidentiality with respect to handling student record/personal data.
• Schedules and copies materials for meetings.
• Prepares and maintains office records of all students on class lists, student folders, card files, index cards, and attendance record/reports.
• Receives and provides messages and makes telephone calls for teachers and principals.
• Composes and distributes reports, letters, forms, lists, newsletters, memos, agenda, schedules, and/or other correspondence.
• Operates and maintains standard office machines and equipment.
• Receives, sorts, and distributes mail.
• Assists with the preparation of instructional requests, tests, and other such materials as assigned.
• Signs students in and out of school, issues tardy passes and keeps absentee/tardy records.
• Performs other related duties as assigned within the same classification or lower.

MINIMUM QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• High School Diploma or Equivalency Certificate required.

Experience

• One (1) year recent office experience performing work of a progressively responsible nature required;
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Knowledge, Skills, Abilities and Other Characteristics

• Demonstrated ability to speak and write effectively.
• Knowledge of modern office practices and procedures, business English, and spelling.
• Ability to exercise initiative and good judgment in the timely execution of delegated administrative responsibilities.
• Ability to exercise tact and cooperation in dealing with students, Board of Education personnel, contractors, and/or outside agencies and the general public.
• Demonstrated ability to effectively work and communication with diverse populations.
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite-Word, Excel, Outlook, and/or PowerPoint preferred).

Language Requirements

• Bilingual/Biliterate If assigned to bilingual program, bilingual and biliterate in targeted language required.

Licenses and Certifications
Employee must retain active licenses, certifications, and enrollment as a condition of employment.

• N/A

Driving Requirements

• N/A

LEADERSHIP ROLE

• N/A

PHYSICAL DEMANDS/WORKING CONDITIONS
The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Standing: under 1/3 percent of the time
• Walking: under 1/3 percent of the time
• Sitting: between 1/3 and 2/3 percent of the time
• Keyboarding: between 1/3 and 2/3 percent of the time
• Talking: between 1/3 and 2/3 percent of the time
• Hearing: between 1/3 and 2/3 percent of the time
• As required by the duties and responsibilities of the position.

Vision
The vision demands with correction described here are representative of those that must be met to successfully perform the essential functions of this job.

• No special vision requirements

Work Environment
Location

• Office, school or similar indoor environment: over 2/3 percent of the time

Noise Level

• Moderate: between 1/3 and 2/3 percent of the time

Weight & Force
Lifting and carrying requirements

• Up to 20 pounds: under 1/3 percent of the time

Travel Requirements

• N/A

JOB INFORMATION

Approved Date:	11/1/2021
Established Date:	6/1/2013
Title Code:	Y00175
Title:	SECRETARY: TEMPORARY
Alternate Title:	Secretary Temporary
Reports to Generic:	Manager;Principal
Reports to Specific:	PRINCIPAL

ORGANIZATION

Division:	Varies
Business Unit:
Department:
Negotiated Agreement:	N/A

HR JOB INFORMATION

Unit:	0
Days Worked:
FLSA Exemption Status:	Non-Exempt
Grade:	Click HERE to view Terms of Employment, Benefits and Salary Scale.  Scroll down to locate (Temp-Terms of Employment)
Essential Job:
Months Worked:
Hours Worked:
Job Family:	Administrative and Office Support
Sub-Function:	Office/Staff Support