JOB SUMMARY
Assists in the administration and coordination of the work of the Facilities Division and of its departments. Serves as the primary liaison between the Facilities Division and other departments, divisions and offices in the school system. Serves as a principal assistant and advisor to the Facilities Director for the Capital budget, six-year Capital Improvement plan, and Operating budgets.

Additional Work Days/Hours
Based on the assignment, the following additional work days and/or hours may be required as needed:

• Ability to work flexible schedules
• Outside of normal business hours
• Summer hours

ESSENTIAL DUTIES/RESPONSIBILITIES

• Serves as a principal assistant and advisor to the Director of Facilities.
• Assists in the development of the Capital and Operating Budgets, including the development and review of all of its components, and assists the Director of Facilities by providing information for support of budget requests, changes, and adjustments from initiation to adoption.
• Supervises the fiscal operations and staff for the Division.
• Works closely with department heads and their staffs in Planning, Design, and Construction, Maintenance, Operations, and Logistics to develop, implement, and maintain a schedule and notification procedure for all time sensitive occurrences.
• Plans and develops procedures to maintain the effectiveness of the Office organization.
• Prepares a variety of correspondence, reports, Board exhibits, and other documents; investigates problems or topics; gathers and analyzes data for the Director of Facilities; and recommends appropriate courses of action.
• Responds to questions and follows up on requests from the community, parents, the Board of Education, other school districts, State officials, County Offices and Advisory Boards.
• Serves on various committees and is often responsible for editing the committee’s reports and maintaining schedules for the Director of Facilities’ sponsored committees.
• Acts as a liaison between the Facilities Division and other AACPS divisions and departments on projects where coordination is required.
• Utilizes AACPS computer software systems to research and analyze financial, facility inventory, and project data.
• Performs other related duties as assigned within the same classification or lower.

MINIMUM QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• Bachelor's Degree in related field of education from a regionally accredited college or university required;
• Master's Degree in related field of education from a regionally accredited college or university preferred;
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Experience

• Seven (7) years professional administrative/management experience relating to all or some of the following areas: Budget, Finance, School Construction, Purchasing, Planning, Design, Maintenance, Operations, Logistics Support required; and
• Five (5) years management experience required;
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Knowledge, Skills, Abilities and Other Characteristics

• Knowledge of budgeting and the ability to monitor accounts and projects.
• Ability to keep informed of Board of Education actions pertinent to the operation of the Facilities Division.
• Thorough knowledge of or ability to learn quickly the school system organization including operation and management of all departments, divisions, and offices.
• Outstanding skill in the areas of analysis of issues, resolving problems under pressure, and time management.
• Ability to use computer-based programs for organizing information and analyzing problems. Excellent organizational ability.
• Excellent oral and written communications and human relations skills.
• Knowledge of relevant Federal and State Regulations, Board policies, and current trends and research in areas of responsibility.
• Demonstrated ability to effectively work and communicate with diverse populations.
• Demonstrated proficiency with business technology applications (e.g. Microsoft Office Suite -Word, Excel, Outlook, and/or Power Point preferred).

Licenses and Certifications
Employee must retain active licenses, certifications, and enrollment as a condition of employment.

• N/A

Driving Requirements

• N/A
• Personal Vehicle

LEADERSHIP ROLE

• Second level supervisor

People Management

• This position acts as the manager for 1 to 5 direct staff.
• This position acts as the manager for 1 to 10 indirect staff.
• This position manages 1 to 2 departments.

Management Duties/Responsibilities

• Interviews, selects, and trains employees.
• Sets/adjusts pay rate and work hours.
• Directs the work of employees.
• Maintains records for use in supervision.
• Assess employees’ performance (productivity/efficiency) to make promotional recommendation/other status changes.
• Handles employee complaints/grievances.
• Disciplines employees.
• Plans the work.
• Determines the techniques to use.
• Apportions the work among the employees.
• Determines the type of materials, supplies, machinery, equipment or tools to be used of materials or merchandise to be brought, stocked and sold.
• Controls the flow and distribution of materials or merchandise and supplies.
• Provides for the safety and security of the employees or the property.
• Plans and controls the budget.
• Monitors and implements legal compliance measures.

PHYSICAL DEMANDS/WORKING CONDITIONS
The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Sitting: over 2/3 percent of the time
• Keyboarding: over 2/3 percent of the time
• Driving: under 1/3 percent of the time
• As required by the duties and responsibilities of the position.

Vision
The vision demands with correction described here are representative of those that must be met to successfully perform the essential functions of this job.

• Close vision (clear vision at 20 inches or less)

Work Environment
Location

• Office, school or similar indoor environment: over 2/3 percent of the time

Noise Level

• Moderate: between 1/3 and 2/3 percent of the time

Weight & Force
Lifting and carrying requirements

• None:

Travel Requirements

• 5% quarterly day travel within the county to attend meetings

JOB INFORMATION

ORGANIZATION

HR JOB INFORMATION

VR# 24141